Knowbase Review 2024: What It Is, How to Use It & Is It Worth It?

Store and chat with your knowledge files in one place.

Knowbase logo

Conversational file access

Multilingual transcription service

Collaborative sharing options

Knowbase Description

Imagine having a digital brain where all your knowledge files are neatly organized and accessible through a simple chat interface. That's what Knowbase offers. It's a platform that combines the storage capabilities of services like Dropbox with the conversational interface of AI chatbots like ChatGPT. You can upload various types of files, including videos, PDFs, and audio recordings, and then interact with the content of these files by asking questions directly to the chatbot. The idea is to streamline the way you access and share information, making it more intuitive and efficient. Knowbase is designed for anyone who wants to store and retrieve information quickly. Whether you're a student with lecture recordings, a lawyer with legal documents, or a researcher with scientific papers, Knowbase aims to be your go-to knowledge repository. It supports a wide range of file types and offers transcription services for audio and video content, making it versatile for different use cases. With a variety of pricing plans, it caters to different levels of need, from casual users to power users with extensive knowledge libraries.

Starting price


  • Free plan
  • Paid
  • Free trial

Knowbase Detailed Review

Diving deeper into Knowbase, it's clear that the tool is built for those who love to learn and share knowledge but hate the hassle of digging through files. The process of setting up your knowledge base is straightforward. You simply upload your files, and the platform processes them into a searchable format. This is particularly useful for professionals who deal with a lot of documentation, such as user manuals, contracts, or academic papers. The ability to ask the chatbot questions and get answers sourced directly from your uploaded files can be a significant time-saver.

However, the tool isn't without its limitations. The free plan is quite restrictive, offering only 100 MB of storage and 25 queries per month. This might be enough for someone who wants to try out the service, but for anyone looking to integrate Knowbase into their daily workflow, upgrading to a paid plan is almost a necessity. The Basic plan is more generous, with 1 GB of storage and 1,000 queries per month, but the real power comes with the Standard and Pro plans, which offer 10 GB and 100 GB of storage, respectively, and a much higher number of queries and uploads.

One of the standout features of Knowbase is its transcription service. The ability to upload audio and video files and have them transcribed into text is a boon for accessibility and searchability. However, the transcription time is limited by plan, with the Free plan not offering any transcription minutes, and the Pro plan offering up to 1,800 minutes. The transcription service supports a wide range of languages, which is a plus for non-English speakers or those working with international content.

The user interface of Knowbase is clean and intuitive. Uploading multiple files at once is a breeze, and the chat interface is familiar to anyone who has used a chatbot before. The platform supports a wide range of file types, which adds to its versatility. However, the maximum file size of 1 GB might be a limitation for those dealing with very high-quality video content or extensive databases.

In terms of sharing knowledge, Knowbase allows users to share their knowledge base chat with others. This feature is particularly useful for collaborative projects or when you need to share information with clients or colleagues. It's a step towards more collaborative and interactive ways of managing and disseminating information.

Pricing is always a consideration, and Knowbase's structure is relatively straightforward. The jump from the Free to Basic plan is significant in terms of features, and the yearly billing option offers a discount that might be appealing for long-term users. The Standard plan seems to be the sweet spot for professionals who need more storage and transcription time. The Pro plan, while expensive, caters to users with very heavy usage and the need for extensive storage and query capabilities.

One potential downside is the query limit. Each question you ask the chatbot counts as one query, and once you've hit your monthly limit, you'll need to wait until the next month or upgrade your plan. This could be frustrating for users who become reliant on the tool for daily tasks.

In conclusion, Knowbase is a robust tool for anyone looking to build a searchable, conversational knowledge base from their files. Its transcription service and support for multiple file types make it a versatile choice for various users. While the free plan is limited, the paid plans offer a range of options to suit different needs. The ability to share your knowledge base is a valuable feature for collaborative work. However, the query limits and file size restrictions may be a hurdle for some. Overall, Knowbase is a strong contender in the realm of knowledge management tools, especially for those who value the integration of AI chat capabilities with file storage.